Bolle Festsäle impress with their industrial and unusual architecture. They combine special Wilhelminian atmosphere with modern elegance and excellent service. Over 3000 sqm of event space offer numerous possibilities for organizing a meeting in historical ambience. The former Bolle Meierei tells a successful entrepreneurial story of Carl Bolle and his large dairy business.
Congress
ORGANIZING A UNIQUE MEETING IN BERLIN WITH MODERN EQUIPMENT AND HISTORICAL FLAIR
Celebrations and meetings at Bolle Meierei
Key facts
- Historic location with modern infrastructure
- Central location directly at the main railway station
- Location, hotel and catering under one roof
- A wide array of opportunities for organizing a meeting and finding accommodation
- No compulsory catering and technical partners
- Individual advice concerning events of the highest quality
- Ideally suited for events from 150 to 750 participants, smaller groups can be hosted in the hotel
- Milk bar, roof terrace as exclusive highlights
- Strong network of partners
- Quiet location upon the Spree river with own jetty for guests arriving by ship
- Own yacht for 20 persons
- Industrial ambience filled with history of the Bolle dairy
Important information
| Capacities |  |
 |
 |
 |
 |
 |
|
|---|---|---|---|---|---|---|---|
| Room | Reception | Theatre | Classroom | Panel | Banquet | Mixed | Area (m²) |
| Kapelle | 600 | 650 | 480 | 500 | 400 | 400 | 720 |
| Festsaal | 500 | 400 | 300 | 510 | 400 | 500 | 800 |
| Kontorfoyer | 80 | 50 | 30 | 165 | |||
| Kontorräume | 16 | 3×23 | |||||
| Milchbar | 40 | 30 | 66 | ||||
| Dachterrasse | 70 | 50 | 120 |
Meeting rooms
Kapelle
730 sqm
for up to 750 guests
Festsaal
800 sqm
for up to 750 guests
Accommodation
Further conferenc rooms at the ABION Hotel
Event spaces
✓ 2 large meeting rooms with a surface of 720 – 800 sqm
✓ Separate area for accreditation and cloakroom in the Kontor foyer
✓ Three 23m² rooms for use as a production and organisation office
✓ Roof terrace overlooking Berlin for a get-together in a more exclusive setting or as a break and smoking area
✓ Milk bar as VIP area or lounge
✓ 8 further meeting rooms with a surface of 40 – 432 sqm in the neighbouring hotel with direct access to the festival halls
✓ Seminar ship as additional meeting room in the immediate vicinity
✓ Darkened & light-flooded rooms with up to 8 m high ceiling
Arrival
You and your meeting participants will find us directly in the centre of Berlin, only five minutes by car from the main train station. Travelling by public transport is recommended. The “Bellevue” suburban train station, the “Turmstraße” subway station as well as the “Turmstraße” and “Kleiner Tiergarten” bus stops are only a few minutes’ walk away from the location.
If the guests arrive by car, the underground garages in Spree-Bogen and at the main station are recommended. Up to 50 parking spaces can be reserved in Spree-Bogen and it is also possible to arrange stopping bans in front of the front door so that buses can stop to drop off the passengers.
How to organize an excellent meeting that will be fondly remembered?
By making your meeting a real event. An event that is characterized by much more than just free food and free drinks. With a program rich in entertainment rich but to the point. In an extraordinary and easily accessible location with comfortable chairs and courteous staff. These are the basic factors that determine the success or failure of a meeting. They ensure that all participants enjoy learning and sharing.
It is interesting to see how much the mood of a participant is influenced by the impression made while entering the location. What would it feel like to enter a generic-looking hall with the title page of the expected PowerPoint presentation already visible on the back wall? – And what does it feel like to walk through a large red curtain and enter a nostalgically elegant and majestically illuminated vault? – Everyone is amazed because they have not expected it. And whether you like it or not, at the latest when you are offered a welcome coffee, you are no longer only present, but immersed – in the premises of Bolle Meierei.
An excellent meeting is the result of an excellent organization.
Several organisers can be responsible for putting together an event that will impress everyone. A meeting should always be seen as an internal company project with a successful conclusion. Ultimately, the aim is to bind employees and all other stakeholders even more firmly to the company and to train and motivate them in such a way that the company can be even more successful.
And this only works if a holistic and functional meeting concept has been developed. It is necessary to consider how much the goal is worth in money terms. After that, a budget is to be determined which is to be made available to the organisers for the event. This is usually a per capita budget dependent on the number of participants. The higher it is, the more likely organisers are to be able to plan an event that stands out. It is independent of how many participants can actually be expected from the milieu of employees and colleagues or from the external surroundings of the company.
The organizing team – larger or smaller, according to the event expenditure – develops a concept which corresponds exactly to the sense and purpose of the event. Many, many small as well as large details count. Even those you do not even think about at first.
Essential organizational points:
✓ The date should be a little further off in the future to ensure a sufficiently long planning phase.
✓ Furthermore, the date should not coincide with bank holidays and vacation periods so that the participants are not on holiday.
✓ It must be clarified how many participants can be expected at the meeting. In the very first step, it makes sense to prepare a rough content plan in order to find out for whom (internally and externally) the meeting is relevant.
✓ If it is not an obligatory event, it must be ensured that all genuinely interested people register with binding effect.
Essential location points:
✓ On the basis of the expected number of participants, a location must be found that is large enough to host the event.
✓ At best, the location and date search is carried out together so as to ensure that the desired location is still available on the selected date.
✓ It is advisable to find a location that is as unusual as possible in order to have a certain “wow effect” when the guests arrive. No purely functional wonder – as for instance in the college/university.
✓ The location and its staff usually consume the largest part of the budget, which is why you should set an upper limit. Finally, sufficient financial means are needed for other event elements.
✓ For an optimal presentation environment a reasonable light, picture and sound technology, a sufficiently large screen, a stable Internet as well as appropriate darkness conditions in the room are needed.
✓ If the event lasts several days or if the location is a little out of town, hotel accommodations and arrival options are to be planned.
Celebrations and meetings at Bolle Meierei
In all these respects, Bolle Meierei in Berlin is one of the most impressive locations in the city. It combines extraordinary industrial architecture and special Wilhelminian atmosphere with modern elegance and excellent service. You and your meeting participants will find at the heart of Berlin, only five minutes by car from the main train station.
✓ Various stylish rooms on 3 000 sqm
✓ Ideal for events with up to 750 participants
✓ Excellent technical possibilities
✓ For memorable meeting
Essential catering points:
✓ The range of food and drinks on offer must be tailored to the length and intensity of the meeting. The longer the event, the more catering has to be planned. This ranges from a morning coffee break to lunch to finger food in between and a brilliant evening buffet.
✓ Water, various soft drinks and hot drinks should be freely available throughout the meeting, not only during breaks.
✓ In times of conscious nutrition one should find out in advance how much vegetarian and vegan food is to be provided. Catering providers can share their experience and advise you.
✓ A friendly reception with a welcome drink works wonders.
Bolle Meierei will be happy to take care of high-quality food and drinks if your meeting takes place in our premises. Tell us your wishes and let us advise you regarding different possibilities.
Bolle Meierei will be happy to take care of high-quality food and drinks if your meeting takes place in our premises. Tell us your wishes and let us advise you regarding different possibilities.
Essential programme items:
✓ Only now the initially roughly defined contents should be transformed into an interesting program. In addition, one should now also define whether presentations are to be given by internal or external specialists.
✓ When external speakers are to appear, which makes a positive contribution to the meeting, the rough content of their presentations is summarised in a so-called “Call for Papers” and potential speakers are contacted via e-mail.
✓ External speakers demand an appropriate fee, which must be included in the planning. In addition, you should book them well in advance so that they really have time on the chosen meeting date.
✓ A Plan B is indispensable should one of the speakers fall ill right before the event, or be prevented from attending it for other reasons.
✓ In addition to classic meeting programme, a certain element of entertainment and show should be considered in order to create a more laid-back atmosphere of the event and provide some variety.
✓ Sufficient breaks should be planned in order for meeting participants to be able to eat and drink in a relaxed manner and to exchange ideas with each other.
Effective research and follow-up:
In the end, it is important not only to plan and carry out the meeting in an optimum manner, but also to follow it up accordingly. In particular, to verify whether the budget was sufficient and whether it was used efficiently. For subsequent meetings and conferences, lessons learnt and conclusions can be collected. A thank-you note and a feedback survey are recommended. This way you can quickly and easily find out how the participants found the meeting and what could have gone better from their point of view. It also makes sense to store the contacts of the venue and those involved so that you can quickly approach them again in the future.
With all these thoughts and points, you will be able to organise a meeting that will be fondly remembered. As well as to organize meetings in the future that even surpass this.
Are you curious about what Bolle Meierei can offer you?
Take a 360-degree tour of our premises or visit them in person.
We look forward to your message, your visit and your special event.
